Business trip packing list
Suit, laptop, business cards, hotel booking: what you need for a few days at an office somewhere else.
Business trip
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A business trip with hand luggage only
For a business trip of two or three days, a cabin case is often enough. It saves time at the baggage carousel and the risk of facing a meeting without your suit. In return, your clothes have to work together: a suit or smart trousers in one colour, shirts or blouses that go with both, and a single pair of dress shoes that you wear on the day you travel.
Every airline sets its own size and weight limits for hand luggage, and liquids have limits of their own. Check both with your airline before you fly, and you can pack your toiletry bag to fit straight away.
The tech for the meeting
At a meeting it is rarely the laptop that is missing, but the part that connects it to everything else. That is why the laptop charger, HDMI adapter and presentation clicker each have their own line, along with a USB stick holding a copy of your slides in case your laptop cannot be connected in the meeting room. The headset goes in your hand luggage in case you join a call on the way.
An extension lead is often more useful in a hotel than you would think, because desks rarely have enough sockets. Abroad you also need a travel adapter for the local sockets. Check which one fits your destination before you leave.
Arriving with a crease-free shirt and suit
A suit travels best in a suit carrier or folded at the very top of your case. Lay shirts and blouses flat on top of each other rather than rolling them, and pack heavy shoes at the bottom. A jumper in a muted colour goes with both the suit and the casual clothes for the evening.
If something still arrives creased, steam from the hotel bathroom often helps: hang the shirt on a hanger, run a hot shower, close the door. Many hotels also lend out an iron, so ask at reception. The lint roller does the rest before you leave the room.
Receipts and papers on a work trip
Receipts from a work trip are easiest to lose when they end up loose in jacket pockets. A folder for receipts in your case collects tickets, the hotel bill and taxi receipts until it is time for your expense claim. Paying with the company card and your own card separately makes the claim easier later.
Keep the local address and contact, the hotel booking and the meeting papers twice: on your phone and printed, in case the battery gives out. If you travel the same route often, save your finished list as a template and simply tick it off next time.
How it works
“Start with this list” opens the template – once you have signed in with your email address.
Add more templates, such as “Before leaving” for the water, the heating and the plants. Nothing appears twice.
Create the list, tick it off, archive it after the trip – and pack it again next time.
Good to know
- Can I change the list?
- Yes. Your list is yours: add, rename, move and delete items. The template stays as it is.
- Does it cost anything?
- No. No subscription, no ads. All you need is an email address, no password.